Attendance
A registered non-government school must keep a register of enrolments and daily attendances of all children at the school.
The Education Act 1990 requires that the principal of a registered non-government school keep a register of enrolments and daily attendances of all children at the school.
The register of enrolments and/or the register of daily attendances may be maintained in print or electronic form.
Copies of the information in the register of enrolment and the register of daily attendance should be stored off-site at regular intervals.
Evidence of compliance
A registered non-government school must:
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maintain a register of enrolments that includes the following information for each student
- name, age and address
- the name and contact telephone number of parent(s)/guardian(s)
- date of enrolment and, where appropriate, the date of leaving the school and the student's destination
- for students older than six (6) years, previous school or pre-enrolment situation
- where the destination of a student below fifteen (15) years of age is unknown, evidence that a Department of Education and Training Officer with home school liaison responsibilities has been notified of the student's name, age and last known address
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have in place policies and procedures to
- monitor the daily attendance/absence of students
- identify absences from school and/or class(es)
- follow up unexplained absences
- notify parent(s) and/or guardian(s) regarding poor school and/or class attendance
- transfer unsatisfactory attendance information to student files
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maintain a register of daily attendance that includes the following information for each student
- daily attendance, which may be recorded by noting daily absences
- absences
- reason for absence
- documentation to substantiate reason for absence.
The register of enrolments must be retained for a minimum period of five (5) years before archiving. The register of daily attendances must be retained for a period of seven (7) years after the last entry was made.